Children's Services · SEND
Every child's learning, care and progress — in one place
EHCPs, the graduated approach, the Engagement Model and a bank of ready-made alternative learning activities, built around the Children and Families Act 2014 and the SEND Code of Practice 0–25.
Every child's story, learning and progress in one place
See how CareFocusIQ brings EHCPs, care, learning and progress together for children's services and SEND teams.
The golden thread, the annual review pack and the Leadership view — in 35 seconds
Watch how CareFocusIQ turns classroom observations into a complete Ofsted-ready evidence trail, automatically.
Golden thread
Outcome → step → observation → transfer check. One unbroken chain, built automatically as staff work.
Annual review pack
One click generates the complete evidence document — EHCP sections, progress, observations and scores.
Leadership view
Every pupil's RAG status, engagement trend and upcoming review deadline on one dashboard screen.
What CareFocusIQ does
Six things your service gets from day one
CareFocusIQ is the all-in-one care management app for care homes, home care, children’s services, supported living and clinical teams. Carers speak their notes, managers stay inspection-ready, and owners see where money is being lost — all in one place.
How it works together
Enter it once. It works everywhere.
Spot
Problems surface on their own — from shifts, incidents, families and ratings.
Shift clock & live location · Live CQC rating · Care plan review prompts · Family logins with consent · Monthly staff pulse · Staff experience ↔ quality patterns · Today board
Act
Each one becomes a single action with an owner, a deadline and the evidence needed.
CQC report → 12-week recovery · Improvement Tracker · Complaints & compliments · Career pathways
Check
Re-checks, audits and supervision confirm it really improved.
Audits that close the loop · Audit library & risk-based scheduling · Manager approval of evidence · Supervision, induction & competency
Prove
Results land in your 90-day report and evidence pack automatically.
90-day programme · Evidence pack · Executive cross-home risk view
Children's Services, grouped together
One menu for everything the team around the child needs, from daily wellbeing to Ofsted readiness.
SEND Learning Journey
Learning moments, next-step targets and a small-steps curriculum for every child.
Alternative learning bank
Sensory stories, Attention Autism, Intensive Interaction and more, ready to run.
Safeguarding
Concerns, chronologies and actions recorded and escalated in one place.
Daily wellbeing
Mood, sleep and wellbeing scores that show trends at a glance.
Placements
Placement matching and assurance with clear evidence for commissioners.
Independence & leaving care
Independence tracker and pathway planning from 16 onwards.
Ofsted readiness
Inspection command centre, SCCIF scorecard and report analyser.
Key worker support
Guidance, reminders and shared notes for the team around the child.
The statutory SEND record, done properly
A compliance board flags overdue reviews, the 20-week clock and looked-after children before anything slips.
EHCP timelines
The 20-week clock, annual reviews and sections A–K tracked with RAG alerts.
Assess–Plan–Do–Review
The graduated approach recorded cycle by cycle, with outcomes and next steps.
The child's voice
What matters to them, how they communicate and what good support looks like.
Preparing for Adulthood
Employment, independent living, community and health outcomes from Year 9.
The Engagement Model
Show progress for children not yet in subject-specific learning
Staff rate five areas after each session. Small changes that are easy to miss become a clear line on a chart.
Try it
Score a session, 0–4 per area
In the app every session is saved to the child's record and plotted on a progress chart over time.
Alternative learning activity bank
Ready-made ideas for teachers, carers and key workers. Pick one, run it, then log the session in a single tap.
Sensory story: a day at the seaside
A short story of 6–8 sentences, each paired with something to feel, hear or smell.
About 10 minutes · builds Exploration, Realisation, Anticipation
Sensory story: getting ready for bed
Links a sensory story to a real routine to support calm evenings.
About 10 minutes · builds Exploration, Anticipation
Attention Autism stage 1: the Bucket
The adult shows exciting objects from a bucket to build shared, focused attention.
About 5 minutes · builds Realisation, Anticipation, Persistence
Attention Autism stage 2: attention builder
A short, visually exciting demonstration the child watches from start to finish.
About 5 minutes · builds Anticipation, Persistence
Intensive Interaction: mirroring
The adult follows the child’s lead, copying sounds and movements to build connection and turn-taking.
About 10 minutes · builds Realisation, Initiation
Switch toy: make it happen
A big switch connected to a fan, light or music teaches “I can make things happen”.
About 5 minutes · builds Realisation, Persistence, Initiation
19 activities in the full bank, each with resources, steps and what to look for.
Children's Services Toolkit
11 modules, one hub
Every module is ready to use from day one, with statutory guidance, configurable fields, overdue alerts and an evidence-pack generator.
Virtual School & PEP
Personal Education Plans for looked-after children, reviewed every term with the Virtual School Head.
Fostering
Foster carer logs, supervising social worker visits, unannounced visits, annual reviews and panel.
Home–School Diary
A daily diary between home, school and the care team — shared straight to the Family Portal.
My Voice
A big-button, symbol-based way for children to share how they feel, what they like and what they want.
Therapy Plans
Speech & language, OT, physio and other therapy goals linked to EHCP outcomes.
Restrictive Intervention Log
Incident recording, de-escalation tried, debriefs and manager review — meets Children’s Homes Regulations 2015.
Attendance & Exclusions
Absences, suspensions, part-time timetables and reintegration meetings.
Early Help & TAF
Early Help assessments, Team Around the Family meetings and family plans.
CAMHS & Diagnosis Waits
Track autism, ADHD, CAMHS and therapy waiting lists so no child is forgotten.
Mediation & Tribunal
SEND appeals, deadlines and outcomes — with a one-click evidence pack.
Transport & Travel Training
Home-to-school transport, travel training towards independence and personal budgets.
One-click Evidence Pack
Pull every child's SEND profile, EHCP sections, review cycles, targets, engagement scores and toolkit records into one printable document — ready for annual reviews, tribunals or Ofsted.
My Voice
Hand the device to the child. Big emoji buttons let them tell you how they feel, what they like and what they want — their words feed straight into the EHCP and care plan.
Home–School Diary
Staff post a quick note about the child's day — mood, eating, activities. Tick “share with family” and it lands in the Family Portal instantly, with the child's SEND profile visible to parents.
Never miss a deadline
Automatic SEND reminders
The system checks every day and emails you when an EHCP annual review, PEP meeting or tribunal deadline is coming up — 8 weeks, 4 weeks and 1 week before.
8 weeks
Heads up
Time to prepare paperwork and book the meeting room.
4 weeks
Action needed
Send invites, gather reports and ask the child for their views.
1 week
Urgent
Final checks: is everything printed and the young person ready?
Set up SEND in three steps
For schools and children's homes. Most settings are up and running the same day.
Import your pupils
Go to Pupils → "Add pupils" and upload a spreadsheet, or add them one by one. Each pupil gets their own SEND record — EHCP sections, outcomes and the Engagement Model ready from day one.
Set the class teacher
Open the pupil's SEND profile and assign their class teacher under "Key adults". This drives the Leadership view — the SENCO sees every teacher's caseload, observation frequency and upcoming deadlines at a glance.
Link the family
In the pupil's profile, go to Family Portal → "Invite family". They receive a secure link — no app to download. Family moments and diary entries go straight to their portal, and they can reply. Replies appear in the pupil's record.
Ready to set up your SEND register?
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